Host a Meeting

Planning a meeting, workshop, or event?  

Enter your request on the Host a Meeting Request Form. We will need a valid project id/activity code to fulfill your request. 

Average Event Lead Times:

The Event Coordinator will schedule a meeting to discuss specifics to complete an Event Planning Checklist.  

Events Terms & Definitions

Event Host is the meeting requestor (Director, PI, Group Leader, etc). This could be the same person as the Event Administrator. 

Host A Meeting Guide

Requirements and Policies Manual (RPM) link (select the policy tab).


Dos and Don’ts

Do contact the Division Event Coordinator 3 – 4 weeks prior to the event.

Do get approval in writing from the Division Budget Analyst prior to the Seminar Workshop, Lecture, or Conference.

Do create an event using the Event Request System (ERS) prior to the event, if applicable. Items needed to submit an Event Form using the ERS system:



Best practices

Plan ahead and allow at least 3-4 weeks or more to set up the event in the ERS system and get approval. Contact the Division Budget Analyst to determine what type of funding is available/eligible to be used for the honorarium(s) i.e., project ID/activity code or campus funds.

Event Quick Links


Please email with questions and someone from the Biosciences Operations at Berkeley team will respond accordingly.